Mr. Eisenhower (the 34th President of the United States) never thought that his simple method of prioritizing activities and time management techniques would become a golden rule.
This rule helps you prioritize your tasks based on urgency and importance, while also organizing less important tasks. If you are going to do things, following Eisenhower’s decision matrix is a great guide for you. Using this matrix, you should try to plan, organize and prioritize the tasks so that the matrix brings you the best result.
The Eisenhower Matrix is a simple tool for prioritizing tasks and time management. By knowing the Eisenhower matrix, we learn how to make the best use of our time.
For many of us, time management means trying to get more time. For this reason, it often happens that we consider working intensively or sleeping little and consecutive activities without wasted time as a sign of the ability to manage time.
While many of our meetings and activities may not be necessary; we have forgotten more important plans and goals in the midst of these regular and scheduled routines.
The importance of prioritizing tasks in time management
In order not to confuse the regular performance of low-use activities with the optimal use of time to achieve important goals, it is usually emphasized that task management is an important part of time management and everyone can manage their time well, which is accurate in prioritizing their tasks.
How to prioritize tasks with the Eisenhower matrix?
Prioritizing tasks and tasks is a problem that people are constantly dealing with. Even this problem affects the productivity of every person. The Eisenhower Matrix simply provides an opportunity to organize your tasks and stop worrying about losing time. In this article, we have explained everything you need to know about this matrix and how to use it, please stay with us until the end.
How to prioritize activities based on the Eisenhower matrix?
Eisenhower generally says: My problems are of two types: urgent and important. Urgent things are not important, and important things are never urgent.
This word, Eisenhower, later repeated in the book Seven Habits of Effective People, is also known as Stephen Covey’s law. It has a simple point in its heart, what is it?
Prioritizing tasks based on urgency and importance.
Categories of the Eisenhower matrix
The Eisenhower system matrix helps you divide all your activities into 4 priority levels. One of them (called non-important/non-urgent) is deleted at the very beginning of the work.
Therefore, you will face 3 levels of priority that need and are worth your time.
- Important and urgent tasks: These tasks have the highest level of priority in the Eisenhower matrix and you should focus on this category so that you can complete the tasks in this category as soon as possible (usually the same day is recommended). Examples: Emails or calls that are necessary and must be answered at the same moment, tasks that are limited in time such as paying taxes or registrations, and any critical situations that require action.
- Important but non-urgent tasks: This task in the Eisenhower matrix is long-term. It means they have, but their full deadline is not yet near. You should plan to do them in the coming days with time management. Example: Exercising, cooking, planning for the next week
- Unimportant but urgent tasks: These are tasks that you can delegate to someone else. If you need to do this task yourself, do it in the Eisenhower matrix after you have completed the tasks in the first and second categories. Examples: answering phone calls and text messages. Answering colleagues’ questions
- Unimportant and non-urgent tasks: In the Eisenhower matrix, the duties of this section are classified as “elimination”, because they should not do it! This issue may be different for each person according to people’s understanding of the necessity and importance of tasks. But in general, these works have no benefit and need, and it is said that they can be done. Examples: Spending time on social networks, browsing the web without a purpose, watching TV
How to use the Eisenhower matrix
- Make a list of tasks and organize it according to the four categories of Eisenhower’s decision matrix. Your list should start with tasks that fall into category one and end with tasks that fall into category four.
- Avoid procrastinating! Remember, don’t spend more than an hour a day on useless tasks. Instead, use every moment as an opportunity to get things done off that list.
- Focus only on one task and don’t move on to the next task until that task is finished.
- Organize your time in such a way that you can dedicate yourself to specific tasks at specific times. For example, you might want to dedicate a small portion of your day to doing Category One and Category Three tasks. After that, you can take a few hours to do some group two things, like exercising or relaxing for an hour before bed by reading an inspirational book.
- Mentally analyze your time management plan. Ask yourself, “How useful is this program for me?” or “What part can I improve?” As you progress, you can modify your time management plan for greater success.
- Be sure to use group two tasks in your program. These tasks, dedicated to self-care and entertainment, are often not taken seriously. Remember, they may not be urgent, but they are important, so do them in your own time.
- The Eisenhower matrix can be used by Reda application on a mobile phone. You enter the to-do list into your mobile phone and organize your schedule to prepare for the tasks related to the four categories of the Eisenhower matrix.
The Eisenhower Matrix says to divide your tasks into two categories. 1. The ones you should focus on and 2. The ones you have to run away from.
By following this rule, you can advance really urgent tasks at the same time as your important tasks and long-term goals. After identifying the type of work, adjust your schedule based on urgency or tasks through these 4 strategies.
Have you ever used the Eisenhower Matrix? What method do you use to prioritize your tasks? Please share your thoughts on this matter with us.